In Texas, a “remote notary” is a notary who notarizes papers over the Internet rather than in person. With the use of a camera, an audio device, and an internet connection, a notary and a signer may conduct a remote notarization in the state of Texas nowadays. The Texas Secretary of State oversees remote notarization, and only platforms that adhere to their strict requirements for security and identity verification may be used for remote notarization in the Lone Star State. The remote notary Texas must additionally record the notarial act in an electronic journal and use proper identification to verify the signer’s identity. If you need to have a document notarized but either don’t have time to go there or would just rather not deal with people in person, remote notarization may be a good alternative for you. It is the notary’s prerogative to choose whether or not a document is eligible for remote notarization, thus it is vital to keep that in mind.
Table of Contents
Cases when online notaries in Texas can be used
When a notarized document is needed, but it would be inconvenient or impossible for all parties involved to be in the same room at the same time, an online notary in Texas may help. Some typical uses for a digital notary include the following:
- Deals involving real estate. Buying and selling real estate, as well as mortgage and home equity loan refinancing, may all benefit from the usage of an electronic notary.
- Official records. You may utilize an internet notary for any legal document that requires a signature, including wills, trusts, powers of attorney, and contracts.
- Records for business use. Business contracts, agreements, and deeds may all be notarized in Texas digitally.
- Financial paperwork. The use of a virtual notary in the state of Texas is permitted for the processing of legal and financial documents, including affidavits, loan papers, and promissory notes.
- Medical records. Medical papers such as living wills and advance directives may be notarized using an online notary service.
Not all papers may be notarized electronically, thus the notary public will first need to determine whether the document qualifies for electronic notarization. The usage of a certified remote notarization platform and extra identity verification procedures may also be necessary for online notarization.
Texas restrictions on remote notary services
Although there are numerous advantages to using a virtual notary in Texas, there are also certain constraints that must be taken into account. Some of the most important limits to remember are as follows:
- The signer and notary both need to be physically present in Texas. Signers and notaries who are not inside Texas’ borders are not eligible for remote notary services.
- Only certified equipment may be utilized. In Texas, notaries are required to adhere to strict regulations while using virtual notarization systems.
- Remote notarization is not available for all documents. Marriage licenses, adoption papers, and a few forms of real estate paperwork cannot be notarized remotely.
- Notaries have to follow certain rules. While doing a remote notarization, the notary must follow a set of rules, including conducting an identity check on the signer and making a thorough note in an electronic journal.
- The use of remote notarization is still controversial. While internet notarization is gaining popularity, not all institutions will recognize papers that have been remotely notarized. Be sure the intended recipient will accept a document notarized remotely by calling their office beforehand.
If you are unsure whether or not your document qualifies for remote notarization and whether or not you are meeting all legal criteria, you should seek the advice of a professional notary public.